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Minutes, 4-A Reg. Mtg, October 29, 2018

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    Posted: Nov 30 2018 at 7:20pm



5:00 P.M.


110 S. Commercial Ave.



Call to Order

The regular monthly board meeting of the Type A, Coleman Economic Development Corporation was called to order by President, Herman Law.  The meeting was held on October 29, 2018 at the Coleman County Chamber of Commerce, 110 S. Commercial, Coleman, Texas.  The following Board of Directors, Staff and Guests were present:


Board & Staff:

Kim Little                                                          Executive Director

Herman Law                                                    President, Type A CEDC

Mark Price                                                        Vice-President, Type A CEDC

Jack Birdwell                                                    Secretary/Treasurer, Type A CEDC

Larry Robinson                                                Member, Type A CEDC

Dr. Mike Edington                                          Member, Type A CEDC

Dr. Paul Reynolds                                           Member, Type A CEDC

Diana Lopez                                                     City Manager

Pat Chesser                                                      Attorney

Sandra Rose                                                     CPA



Nancy Emmert                                                Guest

Kathy Turner                                          

Becky Slayton                                                  Coleman County Chamber of Commerce



Led by President, Herman Law


Welcome to Visitors & Guests

Herman Law thanked everyone for attending




Dr. Reynolds & Dr. Edington arrived



Minutes were presented for the Type A Board to approve from the September 18th Regular board meeting.  Jack Birdwell moved to approve, 2nd by Dr. Paul Reynolds.


Ayes: Herman Law, Mark Price, Jack Birdwell, Larry Robinson, Dr. Paul Reynolds and Dr. Mike Edington

No: None          


Sandra Rose, CPA presented the cash balance and financial information for September 2018.  She is still digging and wants to be sure what she presents for the year end is accurate and she wants to double check some things.  Rose wants to be sure posting, invoices and quick books information is correct.  Cash disbursements were covered, and CD’s will show up on the financial statements.  Herman Law asked why the Chamber payment was late, the invoice was dated October 9th and Rose said she was waiting on the invoice and the check was ready to be signed.  Mark Price moved to accept the report, second by Dr. Edington.

Ayes: Herman Law, Mark Price, Jack Birdwell, Larry Robinson, Dr. Paul Reynolds and Dr. Mike Edington

No: None          


New Business

Item #3-Executive Session-This item was moved up so the board could move into Executive session to discuss personnel and legal matters related to the Evaluation of the SMART Goals and the contract between the Type 4- CEDC and Type 4-B CCC regarding the employment of the Executive Director.  Larry Robinson moved to go into Executive Session at 5:15, second by Dr. Reynolds.

Ayes: Herman Law, Mark Price, Jack Birdwell, Larry Robinson and Dr. Paul Reynolds and Dr. Mike Edington

No: None          


Item #4-Out of Executive Session at 6:15

Motion by Dr. Mike Edington, second by Mark Price


Item #1-Transition plan moving forward

Mark Price suggested that we have a Transition Plan for our partners moving forward and mentioned that we need to be sure that we close the loop with them to talk about what that’s going to look like and get input.  Price said there’s a real need to get with the partners and it needs to happen prior to January.  Dr. Reynolds said it looks like the only part for our partners that will change it when they will be dealing with.  Pat Chesser commented it’s assuring the partners they will still be taken care of and notifying them of who their contact will be.  The unified board will be working with them moving forward.  Price said when he came on the board he had to get up to speed to understand what the agreements were and to understand how they were structured.  Reynolds still wanted to clarify who would be overseeing the activity for the A and B boards, asking how the structure would work if if any of the contracts would have to be re-worked.  Chesser said we will fulfill the contracts as written and no changes will take place.  Birdwell said 4A is getting 4 new members and 4B is getting 3 new members, and said he hoped that the confrontation between A&B disappears.  Chesser said we can do a training with a flow chart and need to educate board members about the process and the goal is to unify the vision and the agendas will involve joint board meetings.  The transition will take place January 1, 2019.  Diana Lopez said in January when this happens the council we be appointing new board members and that the terms will have to be staggered without making it difficult.  Little shared that the current terms are 3-3 year terms for 4A and 2-2 year terms for 4B.  Lopez said we need to look at a workshop and Little will put together a powerpoint with projects and information about each Performance Agreement.  Chesser said the council hasn’t taken action formally.  The workshop would possibly be held in December as an orientation. 

No Action


Item #2-Prospects/Evergreen List

Kim Little shared that she was working on communicating with Project Chew and that the New Market Tax Credits partners were looking for a 10 million dollar project.  She also mentioned that other businesses in the area are looking for more space.  LVI, Clean Blast and JAL were all discussed.  Many conversations in the last 2 weeks tie back to businesses looking for space.


Directors Report

Little explained that she had been visiting with the COG for possible EDA funds and will continue with fact finding.  TEDC and TMCN meetings were attended and COG has an annual meeting coming up.  Some tidbits or facts about Sales Tax in Texas were presented, Little said she learned a lot about Automation and the automated warehouses were something Coleman should consider.  A visit in the near future by a consultant that presented is possible



Dr. Reynolds moved to adjourn at 6:47pm, 2nd by Jack Birdwell.

Ayes: Herman Law, Mark Price, Jack Birdwell, Larry Robinson, Dr. Paul Reynolds and Dr. Mike Edington

No: None          



Passed and approved by the CEDC Board on this the date ______________ of ____________ 2018.



________________________________________    _________________________________________

Herman Law, President                                                   Jack Birdwell, Secretary /Treasurer





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